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september, 2024
Property Management
How to Automate the Nightmare and Forget About Tenants
When people think about real estate, they often picture luxurious homes, loft offices, and sparkling shopping centers. But now imagine you have to manage all of that. Instantly, visions of overdue payments, misplaced contracts, and tenants who need constant reminders about rent flood your mind. Owning property means you're forever tied to Excel spreadsheets, endless emails, and phone calls asking, "Why isn't my power working?"
But we’re in 2024, and it’s long past time to stop dealing with this chaos manually. There are IT solutions that can untangle this mess. Custom PropTech platforms are, essentially, your personal army of assistants, handling issues before you even know they exist.
What is PropTech and why do you need it?
PropTech isn’t just a buzzword; it’s a technology that eliminates the headaches of managing rental properties once and for all. How does it work? In short, you create a platform that automates all your processes — managing contracts, tracking payments,
The system practically runs your business for you.
Let’s break it down: a custom PropTech system isn’t about simply plugging in some CRM and calling it a day. It’s a system built specifically for you, designed around your pain points and unique business needs. Have a thousand tenants? No problem. Each one wants to pay on different schedules and via different methods? Sure. Your properties are spread across multiple cities? We’ve got you covered.
It automatically sends reminders to tenants about overdue payments, generates reports, monitors contracts, and if a lease is about to expire, it’ll notify you ahead of time so you can prepare. If a tenant decides to leave, the system will even offer you options to fill that vacancy faster.
How does it work?
Picture this: it’s morning, you grab your coffee, open your PropTech system, and check the dashboard. You instantly see all your properties: who’s paid, who’s due tomorrow, whose lease expires next month. After that, you don’t have to lift a finger — the system handles tenant communications, sends payment reminders, issues invoices, and even automatically levies late fees.
Everything can be customized to your specific needs. For instance, automating the leasing process: tenants can sign contracts online, the system integrates with banks and payment systems, and rent is collected automatically. No need to email or call anyone — you set the rules once, and the system runs like clockwork.
What problems does it solve?
Basically, all of them. First, you’re no longer wasting time on tedious tasks. No more phone calls, no more spreadsheets tracking late payments, no more "When does the lease expire?" questions. Second, tenants are happy: they receive reminders on time, know exactly when and how much to pay, and can easily manage their leases through a personal portal.
And most importantly, you get complete transparency. Which property generates the most income, where there are gaps, how much money is flowing in and out — all that information is available in real time.
And most importantly, you get complete transparency. Which property generates the most income, where there are gaps, how much money is flowing in and out — all that information is available in real time.
question
Why is a custom platform better?
Ready-made solutions work for small companies with a handful of tenants.
Maybe you’re thinking you could get by with an off-the-shelf solution, some mass-market property management software? Maybe. But if your business is unique — expect problems. But if you manage a large portfolio of properties that need efficient handling, generic solutions just won’t cut it.
A custom PropTech platform is built for your business, your rules, your conditions. If you want the system to immediately account for the different payment regulations across cities or legal requirements — no problem. Need integration with your accounting software and automatic data transfers to tax authorities? Done. Want tenants to sign contracts with a digital signature? Sure thing.
A custom PropTech platform is built for your business, your rules, your conditions. If you want the system to immediately account for the different payment regulations across cities or legal requirements — no problem. Need integration with your accounting software and automatic data transfers to tax authorities? Done. Want tenants to sign contracts with a digital signature? Sure thing.
Bottom line
Think about how many nerves, how much money, and how much time you could save if all your property rental processes were automated. No more piles of contracts, no missing payments, no overdue notices. Everything runs on schedule, with reminders, and best of all — without your involvement.
PropTech isn’t the future; it’s the present. And a present where managing property is a pleasure, not a nightmare.
PropTech isn’t the future; it’s the present. And a present where managing property is a pleasure, not a nightmare.